05 Dec 2024

Prebuilt HCM Report for Employee Data Auditing: Simplifying Assignment and Personnel Audits

HR and payroll teams often face challenges when verifying and auditing employee assignment data for suspended, terminated, or transferred employees. The Prebuilt HCM Report for Employee Data helps address these challenges by providing a detailed view of assignment actions and employee transactions, ensuring that deductions and other actions are processed correctly.

Audit employee assignments, terminations, and payroll deductions with the Prebuilt HCM Report.

Key Features of the Prebuilt HCM Report for Employee Data

This report offers a comprehensive analysis of employee data, including both personal and assignment-related data. It is designed to track key actions such as employee transfers, terminations, and suspensions, making it an essential tool for personnel data auditing. Key features include:

Assignment Action Validation: Ensures that employee actions, such as transfers or terminations, are processed according to policy.
Employee Status Reporting: Provides a clear picture of each employee’s current assignment status, including any suspended or terminated employees.
Payroll Deduction Management: Tracks deductions that need to be adjusted or terminated based on the assignment action.

Running the Report: Parameters and Setup

The Prebuilt HCM Report for Employee Data can be customized with two essential parameters to ensure accurate and up-to-date information:

Effective Date: The date when the employee's data should be considered current. This data is critical for auditing purposes.
Start Date: Used to fetch previous payroll or assignment cycle data to verify and compare against the current cycle.

This report is available as an HCM Extract, making it easy to run directly from the Checklist. Effective Date is a mandatory parameter to ensure that the data is up-to-date.

Output Formats and Scheduling Options

Once the report is generated, the output will include detailed information about each employee’s personal and assignment data, such as employment status, position changes, and payroll deductions. The data can be exported in Excel, PDF, or CSV formats for further analysis or sharing.

Additionally, HR and payroll teams can schedule the report to run on a weekly or bi-weekly basis, enabling regular audits and ensuring continuous data accuracy. This makes it easier for teams to manage and validate employee records without manual intervention.

Why Choose DataTerrain for Employee Data Auditing?

DataTerrain has years of experience and has served over 270+ clients, offering reliable solutions to automate employee reporting and simplify personnel data auditing. Our team is flexible and committed to providing high-quality service without requiring long-term contracts, ensuring that your employee data reconciliation process remains seamless.

Conclusion: Enhancing HR Audits with the Prebuilt HCM Report for Employee Data

The Prebuilt HCM Report for Employee Data simplifies assignment action validation and helps ensure that deductions and other employee transactions are accurately processed. By automating the auditing process and offering flexible output formats, HR teams can easily track and manage terminated, suspended, and transferred employee data.

For more details or to request a live demonstration, please contact DataTerrain today!