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Case Study: Private Aviation and Jet Management Company — Flight Activity Report Automation and Modernization

Client Overview

Company : Aviation / Private Jet Management Company

Solution Area : Report Automation and Data Modernization

Technologies : Crystal Reports, Java, Jaspersoft Reports, AWS S3

Business Challenge

The organization manages thousands of private flight operations every month, requiring precise, compliant, and timely reporting across finance, operations, and client billing.

The existing Flight Activity Reporting System, built on Crystal Reports, was encountering performance and scalability limitations due to:

  • Manual report generation processes at month-end
  • Heavy dependency on legacy Crystal infrastructure
  • Limited automation capabilities for PDF and Excel exports
  • On-premises storage, creating challenges with data accessibility and scalability
  • Time-intensive bundling of related invoices and account activity reports

With over 1,000+ reports generated monthly, this legacy environment was constraining Client organization’s ability to deliver fast, accurate, and automated reporting to business users and clients.

Data Architecture Challenges

Challenge Area Description
Legacy Reporting Stack Crystal Reports environment lacked scalability and cloud integration features.
Manual Execution Report generation required manual triggers and monitoring.
Static Data Inputs Input parameters were not dynamically sourced from operational systems (IJET).
Local Storage Bottlenecks Reports were stored in local folders, limiting accessibility and introducing maintenance overhead.
Lack of Automation Invoice and account bundling processes were manual and time-consuming.
Performance Lag Report rendering and distribution during month-end peak loads delayed decision-making.

DataTerrain’s Solution Design

DataTerrain designed a next generation reporting framework to modernize the Flight Activity reporting workflow and achieve complete automation.

Key Solution Components

1. Technology Migration

  1. Migrated reporting framework from Crystal Reports to Jaspersoft Reports, integrated with a Java-based backend.
  2. Enabled seamless ad hoc and batch report generation.

2. Dynamic Data Input Handling

  1. Designed a process where report inputs are dynamically fetched from Organizations operational data system.
  2. Eliminated static parameter dependencies.

3. Automated Report Generation

  1. Implemented an automated job scheduler to trigger month-end Flight Activity Reports.
  2. Supported PDF and Excel output formats for flexible distribution.

4. Cloud Storage Integration

  1. Configured direct export and archival of generated reports to AWS S3 buckets.
  2. Replaced local storage with secure, scalable cloud-based file management.

5. Bundling Automation

  1. Built a workflow to automatically bundle invoices and account activity reports.
  2. Reduced manual effort and improved accuracy in billing package creation.

6. Ad Hoc Reporting

  1. Replicated BusinessObjects-style ad hoc reporting capabilities within Jaspersoft.
  2. Empowered users to self-generate customized reports on demand.

Implementation Approach

Phase Key Activities Outcome
1. Discovery & Assessment Analyze existing Crystal report structures, dependencies, and IJET integration points. Defined scope and migration strategy for 1000+ reports.
2. Design & Prototyping Created data model mappings, report templates, and S3 architecture. Approved design, blueprint and automation workflow.
3. Development Developed Java-based scheduling and parameter handling modules. Dynamic data integration with IJET achieved.
4. Migration & Testing Converted reports to Jaspersoft and validated output parity (PDF/Excel). 100% report accuracy validated.
5. Deployment & Automation Integrated S3 export, bundling scripts, and ad hoc reporting UI. End-to-end automation is achieved.
6. Knowledge Transfer & Handover Provided documentation and user training for business users. Smooth adoption with zero downtime transition.

Integration with Existing Systems

System Integration Role
IJET Source for dynamic input parameters and operational flight data.
Java Scheduler Orchestrates automated report generation and S3 export processes.
Jaspersoft Reports Core reporting engine for PDF and Excel output generation.
AWS S3 Centralized storage for reports with secure access and version control.
Invoice/Account Bundling System Receives report files for automated packaging and distribution.

Key Results

  • Fully automated month-end Flight Activity reporting process
  • Dynamic integration with IJET for real-time input parameters
  • 1000+ Crystal Reports successfully migrated to Jaspersoft
  • PDF and Excel report generation automated and cloud-enabled
  • Improved turnaround time, accuracy, and user satisfaction
  • Enhanced compliance through centralized audit-ready report storage
Conclusion

Through DataTerrain’s expert-led modernization, The Client organization transitioned from a legacy, manual Crystal Reports environment to a scalable, automated, and cloud-integrated reporting system powered by Jaspersoft and AWS.

This transformation not only streamlined the operational reporting but also enabled agility, audit compliance, and future scalability — all without disrupting business continuity.